Ask the Expert: How Can I Estimate How Many Guests Will Need Our Wedding Shuttle?



Question: I need to book a shuttle to get my guests from the hotel to our venue, but I won’t know how many guests we have until a month before the wedding. How can I estimate accurately in order to book the shuttle?

Answer: See how many guests are from out of town, says Chrissy Breeman of Sterling Limousine & Transportation Services, and that number will be your starting point. Then, consider your age groups: “Couples with kids and older guests rarely stay the night, but if you have a younger group, they’ll likely book a room to continue partying with you at the hotel or after-party.”

If the drive is on the longer side, the shuttle will make fewer trips, so a larger vehicle may be needed. Breeman suggests asking the transportation company if it will let you downsize your vehicle a couple weeks out from the wedding, if you’ve overestimated your count.

This article was originally published in the spring/summer 2016 issue of Philadelphia Wedding 

RELATED: Ask the Expert: Do We Have to Provide Transportation from Our Reception to All Hotels Where Guests Are Staying? 

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