Ask the Expert: How Can I Estimate How Many Guests Will Need Our Wedding Shuttle?

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Question: I need to book a shuttle to get my guests from the hotel to our venue, but I won’t know how many guests we have until a month before the wedding. How can I estimate accurately in order to book the shuttle?

Answer: See how many guests are from out of town, says Chrissy Breeman of Sterling Limousine & Transportation Services[1], and that number will be your starting point. Then, consider your age groups: “Couples with kids and older guests rarely stay the night, but if you have a younger group, they’ll likely book a room to continue partying with you at the hotel or after-party.”

If the drive is on the longer side, the shuttle will make fewer trips, so a larger vehicle may be needed. Breeman suggests asking the transportation company if it will let you downsize your vehicle a couple weeks out from the wedding, if you’ve overestimated your count.

This article was originally published in the spring/summer 2016 issue[2] of Philadelphia Wedding 

RELATED: Ask the Expert: Do We Have to Provide Transportation from Our Reception to All Hotels Where Guests Are Staying? [3]

For more Ask the Expert questions, go here[4]. 

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Endnotes:
  1. Sterling Limousine & Transportation Services: http://www.sterlinglimoservice.com
  2. spring/summer 2016 issue: https://www.phillymag.com/philadelphia-wedding/2015/11/30/heres-your-philadelphia-wedding-springsummer-2016-sneak-peek/
  3. Ask the Expert: Do We Have to Provide Transportation from Our Reception to All Hotels Where Guests Are Staying? : https://www.phillymag.com/philadelphia-wedding/2014/08/11/ask-expert-provide-transportation-reception-hotels-guests-staying/
  4. here: https://www.phillymag.com/philadelphia-wedding/category/ask-the-expert/
  5. Like PW on Facebook: https://www.facebook.com/philadelphiawedding
  6. Follow PW on Twitter: https://twitter.com/philaWedding
  7. Sign up for the PW newsletter: https://www.phillymag.com/newsletters/
  8. wedding vendors: /wedding-vendors/

Source URL: https://www.phillymag.com/philadelphia-wedding/2016/02/03/ask-the-expert-how-can-i-estimate-how-many-guests-will-need-our-wedding-shuttle/