ASK THE EXPERT: How Many Hotel Rooms Should We Block For Our Wedding’s Out-of-Town Guests?

ASK THE EXPERT: How Many Hotel Rooms Should We Block For Our Wedding's Out-of-Town Guests?


Q: We’re planning to block hotel rooms for our guests and provide the information on our invitations—but how do we figure out how many rooms to reserve without our final guest count?

A: “Realistically, you probably don’t need as many rooms as you might first think,” says Ben Premack, director of sales and marketing at the Hyatt Philadelphia at Penn’s Landing. First, he says, figure out which guests are coming in from out of town, then which are local but will probably want to stay over. Also consider both couples and friends who will probably share rooms together. “Hotels will work without a financial commitment to an extent, so you can plan early without having to worry about your RSVPs,” he says. “Just do it as far out as you can, because the last thing you want is to get stuck sending guests to a hotel you don’t want them to go to.”

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